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Scoil Phádraig, Ballyhale, County. Kilkenny

Cill Chainnigh agus Seamróga abú!! (056) 7768915 Rolla No. 17628R

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Enrolment Policy


This Enrolment Policy was put in place by the Board of Management and Principal Noel Murphy in 2005 and subsequently revisited every two years by the Board of Management and Principal Mary Hahessy.  The current policy was reviewed by Principal Tomás O Dowd and ratified by the current Board of Management in March 2011.

The Board of Management of Scoil Phádraig herby sets out its Enrolment and Admission Policy in accordance with the provisions of the Education Act 1998 and the Board trusts that by so doing, parents will be assisted in relation to enrolment matters.  The Chairperson of the Board of Management or the Principal Teacher will be happy to clarify any matters arising from this policy.

Decisions in relation to applications for enrolment are made by the Board of Management
of the school.

Schedule for a Catholic School

Scoil Phádraig is a Catholic school (which is established in connection with the ministers) under the patronage of the bishop of Ossory. As such it aims at promoting the full and harmonious development of all aspects of the person of the pupil: intellectual, physical, cultural, moral and spiritual, including a living relationship with God and with other people.

The school models and promotes a philosophy of life inspired by belief in God and in the life, death and resurrection of Jesus Christ. The school provides religious education for the pupils in accordance with the doctrines, practices and traditions of the Roman Catholic Church and promotes the formation of the pupils in the Catholic Faith.

School Mission Statement

Scoil Phádraig is a co-educational, Catholic, primary school under the patronage of the Bishop of Ossory.

While Scoil Phádraig is a school with a Catholic ethos, it also gives due recognition to all other religions.

Scoil Phádraig strives to provide a well-ordered, caring, happy and secure atmosphere where the intellectual, spiritual, physical, moral and cultural needs of the pupils are identified and addressed.

Scoil Phádraig will strive to promote, both individually and collectively, the professional and personal development of teachers through staff development programmes.

Scoil Phádraig will endeavour to enhance the self-esteem of everyone in the school community, to imbue in the pupils respect for people and property and to encourage in them the idea of being responsible.

Scoil Phádraig will promote gender equity amongst the teachers and pupils.

Déanaimid iarracht Gaeilge a labhairt.


This policy aims to ensure that the appropriate procedures are in place to enable the school:

  • To make decisions on all applications in an open and transparent manner consistent with the Ethos, the Mission Statement of the school and legislative requirements.
  • To make an accurate and appropriate assessment of the capacity of the school to cater for the needs of applicants in the light of the resources available to it and
  • To put in place a framework which will ensure effective and productive relations between students, parents and teachers where a student is admitted to the school.


The school shall have in place appropriate channels of communication and procedures:

  • To inform parents about the school, it’s programmes, activities, and procedures.
  • To enable applications for admission to the school to be handled in an open, transparent manner.
  • To put in place criteria under which applications shall be considered.
  • To ensure that these criteria are informed by our Ethos, our Mission Statement and current legislation.
  • To specify what information is required by the school at the time of application.

School Details

Scoil Phádraig is a co-educational primary school, established in connection with the minister of education and under the patronage of the bishop of Ossory.

The school has a Board of Management consisting of 8 members in total. Two parents’ representatives, two representatives of the wider community, two representatives of the patron, one member of the teaching staff plus the principal.

The teaching staff consists of 5 class teachers, learning support teacher and shared resource teacher.

On occasion classes may have to be split depending on class size.

The school curriculum is as laid down by the Department of Education and science. The running of the school is funded by the Department of Education.  Occasionally opportunities for extra curricular activities will arise and where these are considered to be likely to benefit the pupils they are pursued.

Swimming lessons are provided for one term for pupils from 3rd class up at a cost, which covers the bus trip to Kilkenny, hire of the pool and payment for instructors.

Pupils are required to wear the specified uniform and tracksuit as appropriate. Details of the uniform are provided on enrolment.

Procedure for Enrolment

Parents seeking to enrol their child(ren) in Scoil Phádraig, Ballyhale, are requested to return a completed Enrolment Application Form (available in the office) with an original Birth / Adoption Certificate to the school by  the 30th April each year. Enrolment forms are available from March onwards.

The names of children for whom Enrolment Application forms and Birth/ Adoption Certificates have been submitted, will be placed on a class waiting list.

Age Limits

In accordance with the Rules of the Department of Education and Science no child will be enrolled in this school under the age of four years.

The age of every child enrolling in this school must be verified by provision of a valid Birth Certificate for the child prior to enrolment. An original of the birth Cert must be provided and this will be photocopied by the school and kept on record during his/her attendance at the school and for a reasonable period following the child’s departure from the school.

Equality of Access

Equality of access is the key value that determines the enrolment of children to our school.  No child is refused admission for reasons of ethnicity, special educational needs, disability, language/accent, gender, traveller status, asylum-seeker/refugee status, religious/ political beliefs &values, family or social circumstances.

Maximum Numbers in a Given Class

While recognising the right of parents to enrol their child in the school of their choice, the Board of Management to of Scoil Phádraig is also responsible for the rights of the existing school community and in particular, the children already enrolled. This requires balanced judgements, which are guided by the principles of natural justice and acting in the best interest of all children. The Board Of Management reserves the right to determine the maximum number of children in each separate classroom bearing in mind:

  • The size of / available space in classrooms
  • The educational needs of children of a particular age
  • Multi-grade classes
  • The presence of children with special educational/behavioural needs

DES maximum class average directives (currently a maximum average of 27 children)

Enrolment Criteria

In the event of the number of children seeking enrolment in any given class/ standard exceeding the number of places available preceding or during the school year (due to the Board Of Management being unable to provide suitable accommodation, or recruit the required teaching staff) the following criteria will be used to prioritise children for enrolment:

  1. Sisters and/or brothers of pupils currently in the school.  This will depend on the type of school.
  2. Catholic children living within the parish boundary.
  3. Other children living within the parish boundary.
  4. Other children living outside the parish boundary.
  5. Children of current staff, including ancillary staff.

In the event of being unable to enrol a child(ren) from categories 1,2,3,4 or 5, in a given class at the beginning of a year, or mid-year, such children will receive priority (in order of 1,2,3,4, or 5) for the subsequent school year over other children on the class waiting list.

Times for Enrolment

New Junior Infants may be enrolled during the month of September, once they have reached their fourth birthday.

As a general rule new Junior Infants will not be allowed to enrol for a school year after the 30th September of that year.

Pupils will be permitted to enrol at any time during the school year, subject to the terms of this Enrolment Policy and the Rules of the Dept. of Education and Science, if they are moving to reside in the area. This will apply to both first time enrolments and transfer of pupils from other schools.

New Junior Infants

New Junior Infants spend an informal period in school on a selected day near the end of June, to familiarise themselves with their new environment. Parents who have submitted a completed enrolment form and valid age verification will be notified of this date and time.

School commences at 9.20 a.m.

At the start of the school year new Junior Infants go home at 12.30 for a period of two weeks. This helps young children to adapt to the routine of the school day without becoming too tired. Parents are asked to collect children promptly at the appointed time in the interests of the other children in the class, if any, and in the interests of their own child who is likely to become very anxious in the early days if they are left waiting to be collected.

Following this initial period the Junior Infants’ day ends at 2.00pm.

Enrolment of Children with Special Needs

It is the policy of this school that children will not be refused a place on the basis of any special needs.

Each case will be dealt with on an individual basis, but parents will be asked to take account of the available resources and provision in Scoil Phádraig and in any other school available. It will at all times be our priority that the needs of the pupil are adequately met.

Scoil Phádraig will cooperate fully with parents in applying for resources for children with special needs.

Children with special needs will be resourced in accordance with the level of resources provided by the Department of Education and Science and the National Council for Special Education, to the Board of Management.

Parents should be very clear that the final decision regarding the nature and extent of resources provided for the Special Needs of any individual child is entirely in the hands of the DES and the National Council for Special Education.

Notwithstanding the availability of such resources, parents of children who are not satisfied with the level of educational provision in our school, are advised to consider an alternative placement in a school which they consider to be adequately resourced to cater for the particular needs of their child.

All relevant information and reports should be provided to support the application, thereby enabling the BoM to make a prompt and informed decision.

Refusal to enrol on grounds of ‘Exceptional Circumstances’

a)    The pupil has special needs such that, even with additional resources available from DES, the school cannot meet such needs and/or provide the pupil with an appropriate education.


b)    In the opinion of the BoM, the pupil poses an unacceptable risk to other pupils, school staff and/or school property.

Right of Appeal

Parents/guardians will be informed of a refusal to enrol. The parents/guardians will also be informed in writing within 21 days of their right to appeal a decision of the BoM in relation to a refusal to enrol by the Chairperson of BoM.  The BoM has responsibility for preparing a response for the Appeals Committee if and when an appeal is initiated.

Discipline and School Regulations

Children enrolled in our school are required to cooperate and support the School/Board of Management’s Code of Behaviour as well as all other policies of curriculum, organisation and management.

The Board Of Management considers Parents/Guardians responsible for ensuring that their child(ren) co-operate with these school policies in an age-appropriate way.

In accordance with school policy, the Department of Education’s rules for National schools and current relevant legislation, a child may be subject to a variety of appropriate of sanctions including suspension for failure to co-operate with school policy/discipline.

The Department of Education and Science operates an appeals procedure in relation to certain limited cases where the Board of Management imposes sanctions.

School policies may be added to and revised from time-to-time and current policy documents are available for inspection in the school office.

In signing the enrolment form you are agreeing to the terms of the school Code of Discipline and you are undertaking to co-operate with and support the school in implementing this Code of Discipline, both in its general application and in its application to your child.


A signed enrolment from and a birth/adoption certificate and other relevant documentation must be submitted before a child can be enrolled in the school.

Details of who will be collecting your child/ren from school are required on the enrolment form.

Should your details change you are Required to inform the school.


This enrolment Policy will be reviewed by the BoM of Scoil Phádraig every year.

This Policy has been approved by the Patron (pending).

The Enrolment Policy of Scoil Phádraig has been ratified and approved by the BoM.

Copies of this Policy are available in school office.